What We’re Going Over:

• Byte-le Royale Reflection

What We Went Over:

• Money
  • Come in or out cleared?
  • Plates put on it
  • Computers lined up in specs, order them recently
• Byte-le Royale
  • Reflection
    • 36 people
    • Well:
      • Updates
        • Communication during event was good
        • Planning went well
        • When needed, they rolled out well
      • Art style
        • People liked Smoking Stone and Business Minotaur
        • Visualizer well liked (built from scratch)
      • Design Elements
        • Pikeman did what we wanted to it
        • Updates were necessary for the game, and helped it
        • Variety of traps to go against and monsters to fight
        • If you noticed all the small things, it added up
        • Forced to reference documentation versus forming algorithms
      • Communication:
        • Issues and bringing up Qs and As
        • Bugs fixed when needed
        • Documentation went well and laid out good
      • Sign-ins
        • went swimmingly
        • Location
      • Spreading out for EC members
        • Kept in a spot for people to see and talk
        • Many questions were answered from all
        • PyCharm session was helpful
      • Python choice
        • new language for people to use
        • easy to config or teach
        • good installer
      • FOOD TICKETS
        • 2/3 of people purchased
        • near perfect spending
        • great distribution when it happened
        • Goodie bags supplied for as long as people kept them (good value out of them too!)
    • Meh:
      • Room Usage by Outsiders
        • One room was inhabited by someone, so food had to be separate room
      • Python installations
        • few outliers that postponed others from updates
        • MAC users may require additional support earlier
      • Where people would be
        • Try to get more centralized at 116, 114, and 132
        • Otherwise, let people know where the EC members would regularly be for most of the time
    • Could be better:
      • Meta adjustments
        • Updates came late and errors or other weird bits coming in after a few hours
      • Team setup
        • Know who is on what team
        • Ease of adding future clients
      • Usage of ACM and assets
        • Meant to be staging area but potential non-event organizers in area caused lack for discussion
        • Don’t do something for a single person unless EVERYONE can utilize the space and assets equally
      • TA Office usage
        • Try to keep it for a designated nap room or other public area (door MUST be open, keep quiet around the area)
      • Forum
        • max people on at once was about 1/4 of total competitors
        • Try and push people to check all communication channels
        • Find a potential better use than PHPBB
      • People knowing about updates
        • Try as we would, people wouldn’t know about the updates
        • Have people pull regularly in the future?
      • Rules?
        • For a first event, went well, BUT ensure any gray questions are asked
      • Answering Questions:
        • Make sure people write documentation to know what goes on in-game
        • Clarify what is meant to be and what could happen
        • Let others know the answers beforehand
        • Go over (with a potential other non-competitor) the documentation and see what they see is wrong
      • Some traps:
        • Puzzle Box (Murder box) and the Sphinx (slooowdown)
        • Intent wasn’t what was shown
        • Early enough to cause lasting effect
        • Make sure each update has 2 people verifying the effect and that it works as intended
    • New Ideas:
      • Stream visualizers so people can view without going into separate room?
        • needs of more computers to do it
        • more complexity
      • Staging server for testing
        • Test updates before pushing to everyone
        • Ensure variation from
      • More fundraising options for Byte-le Royale
        • from corporate sponsorships?
        • from other people or outsiders?
• Transfer the lesson from this year to next year
  • Those who come after will have their ideas of what went well vs what could improve
  • Keep the ideas of old and

• Bank Account - $264.28

• Other:
  • Budget Meeting:
    • How much
  • Food
    • CAN RESTOCK NOW!!!!

Next Meeting:

• Start election chunk [mark board for it]
• Determine election date